Office Cleaning Checklist
Every task an office cleaning contract usually covers, room by room, with how often each one is done.
How to use it
- Cross out what you don't need and add anything special to your building.
- Attach it to your janitorial RFP, and give every company the same copy so the proposals price the same work.
- Walk through the building with each company using it, and keep it as the scope in the contract.
The checklist: 39 tasks
Entrance and lobby
| Task | How often |
|---|---|
| Vacuum walk-off mats and entry carpet | Every visit |
| Spot-clean entrance doors, glass and push plates | Every visit |
| Dust and wipe the reception counter and seating | Every visit |
| Empty trash | Every visit |
| Clean entrance glass inside and out, to reachable height | Weekly |
| Vacuum upholstered lobby furniture | Weekly |
| Dust vents, ledges and picture frames | Monthly |
Offices and workstations
| Task | How often |
|---|---|
| Empty trash and recycling, replace liners as needed | Every visit |
| Vacuum open carpet and traffic lanes | Every visit |
| Dust clear desk surfaces, leaving papers where they are | Every visit |
| Wipe door handles, light switches and other high-touch points | Every visit |
| Vacuum edges, corners and under desks | Weekly |
| Dust window sills, partitions and the tops of filing cabinets | Weekly |
| Wipe interior glass and partitions | Weekly |
| High dusting: vents, ledges and cabinet tops | Monthly |
| Wipe baseboards | Monthly |
Conference rooms
| Task | How often |
|---|---|
| Wipe tables and straighten chairs | Every visit |
| Clean whiteboards only where marked OK to erase | Every visit |
| Empty trash and vacuum | Every visit |
| Wipe chair arms and bases | Weekly |
Restrooms
| Task | How often |
|---|---|
| Clean and disinfect toilets, urinals, sinks and counters | Every visit |
| Restock toilet paper, paper towels, soap and seat covers | Every visit |
| Clean mirrors, faucets and flush handles | Every visit |
| Empty trash and sanitary bins, replace liners | Every visit |
| Mop the floor with a disinfectant | Every visit |
| Wipe partitions, doors and the walls around fixtures | Weekly |
| Pour water down floor drains so the traps don't dry out and smell | Weekly |
| Deep-clean tile and grout, and dust vents and light fixtures | Monthly |
Break room and kitchen
| Task | How often |
|---|---|
| Wipe counters, tables, the sink and appliance fronts | Every visit |
| Empty trash, recycling and compost | Every visit |
| Mop the floor | Every visit |
| Clean the inside of the microwave | Weekly |
| Wipe cabinet fronts | Weekly |
| Clean out the refrigerator on a set day, after staff are told to take their food home | Monthly |
Floors and windows
| Task | How often |
|---|---|
| Extract carpet in entrances, break rooms and main traffic lanes | A few times a year |
| Scrub and recoat vinyl tile | A few times a year |
| Strip and wax vinyl tile | Once or twice a year |
| Extract all carpet | Once or twice a year |
| Wash windows inside and out | Once or twice a year |
Usually not included
Price these separately if you need them:
- Washing dishes
- Moving or cleaning under papers on desks
- Daytime restroom checks, which need a day porter
- Windows above the ground floor, usually a separate window company
Worth knowing
- Most offices with 10 or more people are cleaned five nights a week. Smaller offices often do well with two or three.
- Ask who holds your keys and alarm codes, and how they're returned if the contract ends.
What this costs where you are: office cleaning prices by city, or the 2026 cleaning cost index.
Want a local company to price it?
Send your building details. One licensed local company walks through it and sends a written proposal.
- Free, no obligation
- One company contacts you, not five
- Licensed, bonded and insured
- A written, itemized proposal